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Accounts payable run

 

The Challenge

Accounts payable processing in property management is still highly manual, time-consuming, and prone to errors. Incoming invoices arrive through different channels, must be assigned to the correct property, checked against ERP data, and manually posted by accounting staff. The result is:

  • Manual and inconsistent processing
  • High administrative effort with little added value
  • Dependency on individual employees
  • Increased risk of posting and allocation errors
  • Average processing time of 5 minutes per invoice

 

The Solution

Fully Automated Accounts Payable Processing

Auximo automates the complete accounts payable workflow — from invoice receipt to final posting.

The end-to-end solution includes:

  • Processing of all incoming invoices (email and scanned postal invoices)
  • Automatic assignment of invoices to the correct property
  • Automated reconciliation of invoice data with ERP master data
  • Intelligent data extraction, including Swiss QR code recognition
  • Smart matching of supplier, property, and chart-of-accounts information
  • Direct posting into Abacus and other ERP systems
  • Automated handling of exceptions and error cases

In the standard process, no manual intervention is required.

Key Benefits

  • 85% of Invoices Processed Fully Automatically 
    The majority of incoming invoices are processed from receipt to posting without any manual intervention, freeing up accounting teams to focus on higher-value activities.

  • 80% Faster Processing Time Signcreased Efficiency: Invoice handling time is reduced from 5 minutes to just 1 minute per invoice, enabling significantly higher efficiency across the entire accounts payable process. 

  • CHF 60'000 Annual Savings By reducing processing costs from CHF 6 to CHF 1 per invoice, companies processing 1,000 invoices per month can save up to CHF 60,000 per year.

  • Accurate, Standardized & Scalable Operations Automated property assignment, account coding, and ERP integration ensure consistent, error-free processing while allowing invoice volumes to grow without additional headcount.